📄 Terms of Service & Legal Disclaimer
Effective Date: 2025/2026
Welcome to Farm to Table Tour and the TOR Directory (“we,” “us,” or “our”). By accessing or using our website, directory, or participating in any of our programs or events, you agree to the following terms and conditions:
1. Use of Services
Farm to Table provides a platform for farms, food producers, and community members to list, promote, and discover local activities, farm stores, and events. Use of the directory and participation in events is at your own risk.
2. User-Submitted Content
Farms and businesses are responsible for the accuracy, truthfulness, and completeness of the information they submit. We do not independently verify this information and are not responsible for omissions, outdated listings, or misrepresentations.
We reserve the right to edit, reject, or remove listings at our sole discretion for any reason, including but not limited to: inappropriate content, safety concerns, or user complaints.
3. Data Collection & Privacy
By submitting information, you agree to the collection and storage of your submitted data for the purpose of publishing your listing, sending relevant communications, and improving our services. We will not sell or share your personal data with third parties unless required by law or for core operational needs (e.g., email services, payment processing).
Please review our [Privacy Policy] (link) for detailed information on how your data is handled.
4. Event Participation & Farm Visits
Farm to Table and its associated non-profits are not responsible for any injury, illness, damage, loss, or incident occurring during visits to listed farms, farm stores, or events promoted on this site. You participate at your own risk, and any dispute or harm arising from an interaction with a farm must be resolved directly with that business.
5. Limitation of Liability
We make no guarantees as to the availability, accuracy, or reliability of our services. Farm to Table and all affiliated non-profits are not liable for any direct, indirect, incidental, or consequential damages resulting from:
- Errors or omissions in listings
- Farm closures or changes
- Personal injuries or property damage
- Technical errors or downtime
6. Subscriptions & Payments
Premium listings are billed annually and subject to renewal terms. By subscribing, you authorize us to process payments using the method provided. Refunds are issued only in the case of technical failure or service disruption as determined by us.
7. Indemnification
You agree to indemnify and hold harmless Farm to Table, its officers, volunteers, staff, and partners from any claims, damages, liabilities, costs, or expenses (including attorney’s fees) arising from your use of the site, your participation in events, or your listing content.
8. Modifications
We reserve the right to change or update these Terms at any time. Continued use of the site constitutes acceptance of the revised terms.
9. Governing Law
These Terms are governed by the laws of the State of New York, without regard to conflict of law principles. Any disputes shall be resolved in the courts of Montgomery County, NY.
10. Contact
For questions about these terms, email the helpdesk at farmtotable@mymetro.ai
Farm to Table Tour, Inc.
Participation Eligibility Policy
Purpose:The purpose of this policy is to establish clear and transparent criteria for participation in the annual Farm to Table Tour and directory services. These criteria ensure that all participating locations reflect the organization’s mission of connecting consumers directly with farms and producers who grow, raise, or create products from their own agricultural output within Fulton and Montgomery Counties, New York, within three miles of the county lines.
1. Core Eligibility Criteria
To participate in the Farm to Table Tour, a business or farm must meet all of the following criteria:
1. Farm-Based or Agricultural Producer: The applicant must be an active farm operation that grows, raises, or produces agricultural products for sale to the public.2. Retail Access: The operation must have an on-site retail store or stand open to the public during the event hours, allowing visitors to engage directly with the farm or producer.3. Product Origin: All or the majority of products sold must be grown, raised, or produced on-site, or by the same farm operation. Farms must be selling their own produce, livestock, dairy, or value-added goods primarily derived from their own production. Re-selling of wholesale, off-farm, or imported goods is not permitted.4. Transparency: Participants must be willing to provide basic information about their production (what they grow, how it’s made, etc.) to help the public understand the local origin of their food.
2. Ineligible Businesses
To preserve the integrity of the tour, the following types of businesses are not eligible:- Retailers that do not grow or raise the majority of products they sell- Bakeries, cafes, or restaurants that purchase ingredients from outside sources without agricultural production of their own- Craft or artisan businesses not based on agricultural output (e.g., candles, crafts, art, wood products, etc.)
- please do not let this discourage these farms for participating with your farm/farm store
3. Breweries, Cideries, and Distilleries
Breweries, cideries, and distilleries may participate only if they meet New York State farm-based certification standards, including:- Farm Brewery License, Farm Cidery License, or Farm Distillery License under New York State Agriculture & Markets law- At least the required percentage of ingredients (e.g., grain, fruit, honey) must be grown in New York State as defined by the relevant statute- They must be actively producing their beverages from NY-grown ingredients, not simply serving or reselling products.
4. Application and Review
1. Interested farms and producers must either submit or update their an annual application by the published deadline.2. The Board or designated Selection Committee will review all applications to ensure compliance with this policy.3. The Board reserves the right to accept or deny applications based on eligibility, space limitations, or mission alignment.4. Decisions of the Board are final.
5. Continued Participation
The Board may revoke participation if a farm or business:- Provides false or misleading information on its application- Fails to meet these criteria at any time, or- Operates in a way inconsistent with the mission or reputation of the Farm to Table Tour.
6. Policy Review
This policy shall be reviewed annually by the Board of Directors to ensure clarity, fairness, and continued alignment with the organization’s mission and New York State agricultural regulations.
Bylaws of Farm to Table Tour, Inc.
Adopted by the Board of DirectorsFulton and Montgomery Counties, New York
ARTICLE I – Name and Purpose
Section 1. Name. The name of this organization shall be Farm to Table Tour, Inc. (“the Corporation”).Section 2. Purpose. The Corporation is organized exclusively for charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. Its mission is to connect local farms with the community, promote agricultural education, and strengthen the regional food system in Fulton and Montgomery Counties, New York.
ARTICLE II – Offices
Section 1. Principal Office. The principal office of the Corporation shall be located in Fulton and Montgomery Counties, New York, or such other place as the Board of Directors may designate. The address of the principal office is located at 795 Pattersonville Road, Pattersonville, NY 12137.
ARTICLE III – Membership
Section 1. Membership. The Corporation shall have no voting members. All powers of the Corporation shall be exercised by or under the authority of the Board of Directors.
ARTICLE IV – Board of Directors
Section 1. Authority and Responsibility. The Board of Directors (“Board”) shall be the governing body of the Corporation and shall have authority and responsibility for the overall direction, policy, and financial oversight of the organization. The Board shall ensure that the organization operates in alignment with its mission to connect local farms with the community, promote agricultural education, and strengthen the regional food system in Fulton and Montgomery Counties, New York.Section 2. Composition. The Board shall consist of five (5) voting Directors. Each Director shall have one vote. No proxies shall be permitted. The Board may, by amendment to these Bylaws, increase or decrease the number of Directors, provided that the number shall never be fewer than three (3).Section 3. Election and Term. Directors shall be appointed by majority vote of the current Board. Each Director shall serve a term of three (3) years Board members can serve consecutive indefinitely unless removal of a Board member is needed.Section 4. Vacancies. Any vacancy occurring on the Board, including a vacancy resulting from an increase in the number of Directors, may be filled by a majority vote of the remaining Directors. A Director appointed to fill a vacancy shall serve for the remainder of the unexpired term of their predecessor.Section 5. Removal. A Director may be removed from office, with or without cause, by a two-thirds (2/3) vote of the remaining Directors at any regular or special meeting, provided that written notice of such intent is included in the meeting notice.Section 6. Resignation. Any Director may resign at any time by providing written notice to the President or Secretary. The resignation shall take effect upon receipt, unless a later date is specified.Section 7. Meetings. The Board shall meet at least quarterly, with one meeting designated as the Annual Meeting each year for the purpose of reviewing reports, electing officers, and transacting other business. Special meetings may be called by the President or by any two (2) Directors, with at least seven (7) days’ written notice. Meetings may be held in person or by electronic means as long as all participants can hear one another simultaneously.Section 8. Quorum and Voting. A majority of the Board shall constitute a quorum for the transaction of business. Decisions shall be made by a majority vote of those present at a meeting at which a quorum is established. In the absence of a quorum, no official business may be conducted.Section 9. Action Without a Meeting. Any action required or permitted to be taken by the Board may be taken without a meeting if all Directors consent in writing or by electronic communication. Such consent shall have the same force and effect as a vote at a duly called meeting.Section 10. Compensation. Directors shall serve without compensation. However, they may be reimbursed for reasonable and documented expenses incurred in carrying out their duties, subject to approval by the Board.Section 11. Duties of Directors. Each Director shall: (a) attend and actively participate in meetings; (b) serve on committees as needed; (c) uphold the mission and values of the organization; (d) disclose any conflicts of interest and recuse themselves from related votes; and (e) act in good faith and in the best interests of the Corporation.Section 12. Conflict of Interest. All Directors must complete and annually update a Conflict of Interest Disclosure Form in compliance with New York Nonprofit Revitalization Act requirements. Any potential conflict must be disclosed prior to discussion or vote on affected matters.
ARTICLE V – Officers
Section 1. Officers. The officers of the Corporation shall be a President, Vice President, Secretary, and Treasurer, elected annually by the Board from among its members.Section 2. Term. Officers shall serve a one (1) year term and may be re-elected without limitation.Section 3. Duties.(a) The President shall preside at all meetings, provide leadership, and perform such other duties as assigned by the Board.(b) The Vice President shall assist the President and perform duties of the President in their absence.(c) The Secretary shall keep minutes of meetings, maintain records, and ensure proper notice of meetings.(d) The Treasurer shall oversee financial records, present reports, and work with the Board to ensure fiscal responsibility.
ARTICLE VI – Committees
Section 1. Committees. The Board may establish standing or ad hoc committees as necessary to carry out the work of the Corporation.Section 2. Authority. Committees shall make recommendations to the Board but shall not act on behalf of the Board without express authorization.
ARTICLE VII – Fiscal Year, Records, and Finances
Section 1. Fiscal Year. The fiscal year of the Corporation shall begin on January 1 and end on December 31 of each year.Section 2. Records. The Corporation shall maintain accurate records of its activities, finances, and meetings, which shall be available to Directors upon reasonable request.Section 3. Depositories. All funds shall be deposited in the name of the Corporation in such financial institutions as the Board may select.Section 4. Checks and Disbursements. All checks or disbursements shall be signed or approved as authorized by resolution of the Board.
ARTICLE VIII – Indemnification
To the fullest extent permitted by New York law, the Corporation shall indemnify any Director, officer, employee, or agent of the Corporation who was or is involved in legal proceedings by reason of their service to the Corporation, provided such person acted in good faith and in a manner reasonably believed to be in the best interests of the Corporation.
ARTICLE IX – Amendments
These Bylaws may be amended or repealed by a two-thirds (2/3) vote of the Board at any regular or special meeting, provided that written notice of the proposed amendment is given to all Directors at least seven (7) days prior to the meeting.